Admissions / Artist Shuttle / Artist Hospitality / Essential Services / Festival Store / Set-Up / Tear-Down / Third Street Park (Lotus in the Park) / Venues / Visual Arts Village


Lotus volunteers

ADMISSIONS (Ticket Sales or Wristband Exchange)

Location

Kirkwood Avenue, near the Buskirk-Chumley Theater. The area is split into two separate tents: Ticket Sales, Wristband Exchange.

Supervision

The Ticket Sales Manager oversees Ticket Sales and the Wristband Exchange Manager oversees Wristband Exchange. Both will contact the Volunteer Coordinator with questions or problems. After checking in at Volunteer Headquarters, please introduce yourself to your area manager when you arrive at your job site.

Job Duties

Ticket Sales: Assist with ticket sales. Make sure patrons get the correct ticket for their purchase and instruct them to exchange the ticket for a wristband. Check student ID’s for student tickets. Handle cash and credit cards (you will be trained). Wristband Exchange: Exchange the correct ticket for the correct color wristband and place tickets in the correct slot box. Do not give wristbands directly to the patron. Every ticket must have a face attached to it, and the wristband must be placed directly on the wrists of all patrons. Once they are snapped closed, you’ll use scissors to cut off the excess tag. Direct would-be ticket purchasers to the ticket tent.

Special Requirements

Must be able to handle money and crowds, give directions to the public.

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ARTIST SHUTTLE

Location

First Christian Church, foyer outside Artist Hospitality.

Supervision

After checking in at Volunteer Headquarters on Kirkwood, Shuttle Drivers report to the Shuttle Captain at the start and end of their shifts. If a problem arises, drivers should first communicate with the Shuttle Captain. If there is a serious problem, the captain will contact the Festival Director or Volunteer Coordinator.

Job Duties

Shuttle Driver: Transports artists to and from hotel(s) and downtown venues for sound checks and performances (you are not responsible for taking them anywhere else).  All shifts begin and end at Artist Hospitality. Please wear a watch and be aware of the time for everyone’s benefit. Keep your two-way radio with you at all times, even when you are away from the van. You must also carry your cell phone. Please stay at Artist Hospitality when not on a run. Shuttle Captain: Acts as dispatcher, receiving requests on a cell phone or via two-way radio. Radio drivers with requests if they are making a run. Must stay at Artist Hospitality. Handle requests sensibly.

Special Requirements

Valid drivers license with a clean driving record. Must be 21 or older to drive rental vehicles. Familiar with Bloomington area, especially downtown.

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ARTIST HOSPITALITY

Location

First Christian Church, second floor. Shares space with the Artist Shuttle.

Supervision

The Hospitality Manager will supervise the work flow for this area and will contact the Hospitality/Sites Coordinator with questions or problems. After checking in at Volunteer Headquarters, please introduce yourself to your manager when you arrive at the hospitality area.

Job Duties

Create a welcoming space: Keep the room tidy and pick up trash regularly. Keep the coffee pot going and fresh cream on hand.

Inform artists of the hours of operations:  Friday, Noon to 12:00 a.m.; Saturday, 10 a.m. to 12:00 a.m.

Monitor instrument check-in: Using forms and tickets provided, record instruments being checked in and inform the artist of when Artist Hospitality closes.

Inform artists of massage and internet access.

Last shift of the night includes a half-hour of clean up: Please wrap all
perishables carefully and put them back in the fridge. Put all other snacks back in
bags or boxes and seal. Make room look neat and leave any messages for the
opening shift the next day.

Work with Shuttle Captains (stationed in the Artist Hospitality area) to arrange for artist transportation.

Special Requirements

Artist Hospitality is designed to provide a “calm from the storm” for the artists. Not all artists will want to be social during this time but will appreciate a friendly face and attitude.

Lotus volunteers

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ESSENTIAL SERVICES

Location

Check in at Volunteer Headquarters for your assignment location.

Supervision

Volunteer Festival Coordinator, or other Volunteer Managers.

Job Duties

Vary from shift to shift. Assigned to position during shift such as floater, ice/cooler delivery, and computer set-up, tear down.

Special Requirements

Assignments will be matched with volunteer talents and interests. Special requirements depend on nature of task, but generally involves some walking, so wear comfy shoes.

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THIRD STREET PARK/LOTUS IN THE PARK (Waldron, Hill, and Buskirk Park)

 Location

331 S. Washington, behind Police Station.

Supervision

Will have a Site Manager. Check into Volunteer Headquarters first and then report to the Volunteer Check-In table at the park.

Job Duties

Visual Arts: Volunteers work in one of four or five different activity booths, assisting with crafts, face-painting, etc. 

Set-up and tear-down: In the morning, assist crews in getting the venue ready for activities and performances at the park; dismantling and cleaning up at the end of the day. Green Room monitor: Keep artists’ green room area clean and orderly. Stage monitor: Assist stage manager in keeping audience members from accessing stage area; help as needed with transitions between sets.

Special Requirements

Must be able to handle crowds, give directions to the public, and work with patrons of all ages. Wear comfy shoes.

Lotus volunteers

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FESTIVAL STORE

Location

Festival Store site TBA, but will be near Festival headquarters.

Supervision

The Merchandise Manager will oversee your work at the merchandise tent, assign breaks, and answer any questions you may have. After checking in at Volunteer Headquarters, please introduce yourself to this person when you arrive at your site.

Job Duties

Sell artists’ CDs, festival t-shirts, and other merchandise. Handle cash, checks, and credit card machine (you will be trained).

Special Requirements

Must be detail oriented and good with numbers, handling money, and dealing with crowds in a pressure situation.

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SET-UP

Location

Entire Festival site, including indoor and outdoor venues. Check-in at Volunteer headquarters or if outside of headquarter hours, the location will be communicated to you at a date closer to the Festival.

Supervision

The Venues Coordinator and Committee leads will direct you. You may also receive direction from the Festival Director or Volunteer Coordinator.

Job Duties

Include: Hang signs, put up barricades/tents/tables/chairs in street, set up admissions tent, volunteer headquarters, food tent(s), information tent, risers, PA. Assorted lifting and moving.

Special Requirements

Must be able to handle heavy lifting. Bring work gloves if you have them. Wear good shoes and check the weather report (sun screen or rain gear? Hot or cold?) before you leave your house!

Lotus volunteers

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TEAR-DOWN

Location

Meet at Volunteer Headquarters for your assignment location.

Supervision

Tear-Down crew will be broken into small groups. Your work may be directed by the Venues Coordinator and Committee leads, Festival Director, Volunteer Coordinator, or other Volunteer Managers.

Job Duties

Move/dismantle tents, chairs, barricades, take down signs, empty trash cans, assist with dismantling some sound equipment at venues. PA load out (heavy).

Special Requirements

Must be able to handle heavy lifting. Bring work gloves if you have them. Wear good shoes and check the weather report (Rain gear? Hot or cold?) before you leave your house!

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VENUES

Location

Various indoor and outdoor venues.

Supervision

Each venue has a House Manager who is in charge of the venue, supervises volunteers, and assigns breaks. The House Manager contacts the Volunteer Coordinator with questions or problems. After checking in at Volunteer Headquarters, please introduce yourself to your manager when you arrive at your site.

Job Duties

Door Monitor: The major role of the Door Monitor is crowd control. At indoor venues, audiences should enter or leave in between numbers out of respect for our visiting artists. At outdoor venues, make sure that no one leaves with a beer. 

Wristband Checker: Make sure all patrons entering your venue have the correct color wristband or Festival credentials (staff, artists, media, etc.). Tidy up venue at end of shift. Outdoor venues may require “perimeter checkers” to ensure access only to wristband holders.

Special Requirements

Must be able to handle crowds, be helpful, and give directions to the public. Wear comfortable shoes.

Lotus volunteers

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VISUAL ARTS VILLAGE

LOCATION

Entire Festival site, including indoor and outdoor venues. Check-in at Volunteer headquarters or if outside of headquarter hours, the location will be communicated to you at a date closer to the Festival.

SUPERVISION

The Visual Arts Coordinator and Committee leads will direct you. You may also receive direction from the Festival Director or Volunteer Coordinator.

JOB DUTIES

Include: Volunteers set up and assemble arts displays, monitor and interact with patrons, facilitate interaction in art space, keep art space in order, replenish supplies and dismantle visual arts.  Set up crews assist in getting the venue ready for activities and performances; and tear down crews dismantle and clean up at the end. Assorted lifting and moving.

SPECIAL REQUIREMENTS

Must enjoy art and interacting with children and adults. Wear good shoes and check the weather report (sun screen or rain gear? Hot or cold?) before you leave your house!

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With thanks to volunteer photographers Pat Glushko, Paula Grez, Merrill Hatlen, Nick Heinzen, Andy Qualls, and Tom Stio.

2016 Festival Volunteering is generously supported by:
Advantex, Bloomington Brewing Company, Lennie’s, One World Catering & Events, Pizza X, and Vibe Yoga.